Coordinate an interview
Who's this for: Anyone who coordinates interviews, who is set in Gong to “Record interviews coordinated” (see more about setting up interview recording here)
You can schedule an interview in one of the following ways:
-
From your ATS or GoodTime (see more here)
-
Directly from your calendar:
-
Place the interview either on your own calendar, or in a shared calendar set up for interviews
-
Add the candidate to the calendar invite or or allow them to select a time slot via Calendly
-
Make sure you add a single external invitee so we can identify the call as an interview.
-
-
Schedule an ad-hoc interview. If interviews won’t record automatically due to configuration settings, add the Gong assistant to the meeting to ensure the meeting is recorded. For more information about how we identify interviews, go here.
Note
Adding the Gong assistant to a meeting requires a Gong Recruiting seat.
Granting host rights to interviewers in Zoom gives them administrative control and additional privileges, such as the option to stop the recording. Below are the ways to grant host rights in Zoom per supported ATS. Go to the relevant section and follow the instructions listed in it.
When you schedule an interview in Greenhouse
-
Select Add Video Conferencing.
-
From the Video Conferencing dropdown, select Zoom.
-
From the Meeting Host dropdown, select the interviewer to which you want to give host rights.
Tip
For more information, refer to the Greenhouse help center.
Once you have enabled the Zoom integration, assign host rights to interviewers as follows:
-
Navigate to Settings > Integrations and API
-
Click the Zoom logo under Partner integrations.
-
Under Host Selection, select how the host is selected:
-
First interviewer: Lever will set the first interviewer on the call (with a valid Zoom account) as the host
-
Provide specific hosts: Lever will distribute host allocation evenly among all verified interviewers with valid Zoom accounts from the list below/
-
Click + Add account
-
Enter the email address associated with the Zoom user you wish to include in the host selection
Note
The email address does not need to be associated with a Lever user.
-
Repeat for additional users you wish to include in the host selection.
-
-
Interview coordinators can create an interview using a "host pool”, which automatically sets any user from the company as a potential host, assigning host rights to the first company user to join the meeting.
GoodTime also offers a feature called "alternate host" that assigns key stakeholders as potential meeting hosts: interviewers, recruiters, and coordinators. The first one to join the meeting would become the host.
Go here for more.